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  EUF Call for Bids EYUCups and EYUCamps : December 2018
  EYUCups 2019 EYUCamps 2019
Requirements Bids can be presented by national federations or affiliates with the support/approval of a national federation member of EUF.
Introduction:
This is the call for bids for the European Youth Ultimate Cups (EYUCups).
In order to support the national team development programs, the EUF sections regional U17 / U20 Men and Women National Team tournaments (EYUCups), from 2 to 4 days.  In 2019, these will be held in addition to EYUC, and can serve as preparation events, or as an alternative for those teams who are not yet ready to attend the full EYUC.
EYUCups can also be held in the even years, when there is no EYUC.
2 EYUCups are already planned in Vienna and near Riga; further regions may decide they want a similar event, i.e.. in the south, south west, central or north west. EUF is helping in coordinating, but the initiative and the organization needs to come  from the region.
This is the call for bids for the European Youth Ultimate Culture Camps (EYUCamps). The camp is mainly targeted for players between 14 and 18years of age with at least one year of playing experience. Older Junior players may be accepted in agreement with the regional Camp Organizing Committee and EUF.
The main idea is to give any youth players, not only the elite, an uplifting international ultimate experience, which otherwise only national team players get.
The EUF Youth Committee has started  co-hosting regional “Youth Ultimate Culture Camps" for players to encourage grass roots development of young players throughout Europe in 2018. A number of national federations have expressed interest in hosting one of the 4-8 camps in 2019.
To encourage international participation, please recommend locations easily reachable for a number of countries; ideally in a border region and not in the middle of a big country.
The number of participants may vary greatly, from 25 to 200 kids. This is up to the local organizers to define
Coaches typically come from the EUF "Train the Trainer" program, and a head coach will be provided.
Please provide confirmation of support, participation and approval of your National Flying Disc Federation. We are naming these events  "European Youth Ultimate Culture Camps" to support the development of Ultimate at all levels of play and to emphasize the "multi-cultural" aspects of the camps. While Ultimate will be an important part of the camps - the emphasis is to encourage the social competence of the youth  and the "Spirit of the game" on and off the field. The camps are to cover a certain European regional area; for this reason it may be necessary to conduct the camp in English. Depending on the participants, native speakers should be available to explain the drills and other concepts provided by the EUF trainer team. Please provide confirmation of support, participation and approval of your National Flying Disc Federation.
Time Line: Jan. 20th 2019:                    Declaration of interest by  host or Federation Jan. 20th 2019:                    Declaration of interest by  host or Federation
Feb. 10th 2019:                  Bid complete, provisional budget Feb. 10th 2019:                  Bid complete, provisional budget
Bid Assignment:                March. 2018  Bid Assignment:                March. 2018 
As this is a regional event, decisions can be taken more quickly and with less formalities than for EYUC. If you consider hosting, best to get in touch with EUF asap, then we may be able to announce your event in a short time span. As this is a regional event, decisions can be taken more quickly and with less formalities than for EYUC. If you consider hosting, best to get in touch with EUF asap, then we may be able to announce your event in a short time span.
Contact: All mails to be send to board@ultimatefederation.eu All mails to be send to board@ultimatefederation.eu
Proposed Camp Length: Depending on the region's needs. Guideline: 2 - 4 full days - arrival for dinner on evening of day one – End after Lunch on Final day.  Depending on the region's needs. Guideline: 3 - 5 full days - arrival for dinner on evening of day one – End after Lunch on Final day. 
Date: Target Date is late-June to early-August.  Please explain the reason for any variations to this proposed date. Please note that the EYUC 2019 in Wroclaw (U20/U17) starts on the 10th of August. Any time in the summer. Best to avoid  EYUC 2019 in Wroclaw (U20/U17) , Aug. 10-17
Number of participants per Camp: Depending on your regions needs Please define the maximum number of participants that can attend based on the accommodation and food supply circumstances.
Venue: Number of fields per participant should be determined based on the following  guide: Number of fields per participant should be determined based on the following  guide:

National Team Tournament: One field (100m x 70 m) per 4 teams
Camp: One field (100m x 70 m) per 60 Players.
Please provide the size and location of the fields included in your bid. Please provide a plan in case of rain (e.g. additional fields available, turf fields, etc.). Having all pitches on 1 site is an asset. Please provide the size and location of the fields included in your bid. Please provide a plan in case of rain (e.g. additional fields available, turf fields, etc.). Having all pitches on 1 site is an asset, as is close by accommodation
Please add a map of the venue (google maps preferred) and describe the grass quality. Please add a map of the venue (google maps preferred) and describe the grass quality.
Staff/Volunteers: Please plan enough Staff and Volunteers to manage the CUP and assure the safety of the participants and the tournament. Because the circumstances may be different at each location -  please explain how the different requirements will be handled and the required personnel. Personnel should have a solid background in working with youth, good English knowledge and intermediate speaking level in the national language where the event will take place. There must be at least 1 reference person for medical issues (First-Aid Certificate is recommended). Please plan enough Staff and Volunteers to manage the Camp and assure the safety of the participants and the program. Because the circumstances may be different at each camp please explain how the different requirements will be handled and the required personnel. The EUF will be using some camps to complete the Level One "Train the Trainer" certification process. The EUF will try to provide a qualified Head Coach as well as several coaches to run the "Ultimate" part of the camp (alternative is "qualified trainer" from the host country). The "Ultimate" part of the camp will be 8 hours per day, divided in a morning and afternoon block, The remaining time should be planned and run by local personnel and will include "cultural" and other activities, such as sight seeing, fun stuff etc. The camp budget is to include accommodation and food for 2 EUF support personnel ("qualified trainers") and one support "trainer" (TtT participant) per 15 camp participants.
Local personnel should have a solid background in working with youth, good English knowledge and intermediate speaking level in the national language where the camp will take place. There must be at least 1 reference person for medical issues (First-Aid Certificate is recommended).
Accommodation: Budget is key! For such a short event, Camping / floor space is usually sufficient, and helps keeping the cost low. However, the local organizers may decide. Budget is key! For such a short event, Camping / floor space is usually sufficient, and helps keeping the cost low. However, the local organizers may decide.
Having the fields, accommodation and social activities in walking distance is an asset. Having the fields, accommodation and social activities in walking distance is an asset.
Food: Full-Board (breakfast, lunch and dinner) must be provided for the participants. Full-Board (breakfast, lunch and dinner) must be provided for the participants.
Drinking water must be available at each pitch. Drinking water must be available at each pitch.
Please indicate where and how you plan to provide meals and the expected cost. Please indicate where and how you plan to provide meals and the expected cost.
Reachability: Indicate how the  location can be reached (distance to airports, public transportation system,...). Indicate how the  location can be reached (distance to airports, public transportation system,...).
Having a location, which minimizes the travelling costs for most participants is an asset.  A CUP location in a border region is preferred over a venue in the middle of a big country. Having a Camp location, which minimizes the travelling costs for most participants is an asset. We are aiming for an international atmosphere at the camp, with participants and coaches of various countries. A camp location in a border region is preferred over a venue in the middle of a big country.
Social and cultural Events: Regardless of the legislation in the organizing countries, the EUF Ultimate CUP will follow a strict non-alcohol policy. Please describe the plan for the social and cultural events. Different evening programs should be offered for all age groups together and for a certain age group separately. One night can be the social event of the tournament with all participants, and if appropriate national team players celebrating together.
Regardless of the legislation in the organizing countries, the EUF Ultimate Culture Camp will follow a strict non-alcohol policy.
Gifts: A tournament gift per player is not necessary and should be considered only if covered by a sponsor. A tournament gift per player is not necessary and should be considered only if covered by a sponsor.
Budget: The tournament basics (food, accommodation and fee) should be as low as possible to allow all interested players in the region to participate. The tournament basics (food, accommodation and fee) should be as low as possible to allow all interested players in the region to participate.
For the budget plan, please use the EUF template.
https://www.ultimatefederation.eu/media/about-euf/EUF_Budget_Template_4.0.xls
For the budget plan, please use the EUF template.
https://www.ultimatefederation.eu/media/about-euf/EUF_Budget_Template_4.0.xls
We want to make clear that people, who work hard on these events, should receive some reasonable payment, nevertheless management costs should be kept to a minimum and outlined in the budget  We want to make clear that people, who work hard on these events, should receive some reasonable payment, nevertheless management costs should be kept to a minimum and outlined in the budget 
The Tournament Merchandising will be provided by a EUF Partner. Profits will be used to help finance the Camps. The Tournament Merchandising will be provided by a EUF Partner. Profits will be used to help finance the Camps.
Potential sponsoring deals made by the Camp Organizing Committee (COC) must be agreed with EUF. Potential sponsoring deals made by the Camp Organizing Committee (COC) must be agreed with EUF.
The EUF committee wants to make sure, that it is able to get very clear visibility of all the costs, that costs are reasonable, and that we help make sure players don’t pay for things that they might prefer not to have if given the choice. The EUF committee wants to make sure, that it is able to get very clear visibility of all the costs, that costs are reasonable, and that we help make sure players don’t pay for things that they might prefer not to have if given the choice.
     
The "Europäischer Ultimate Sport Verband (European Ultimate Federation)" is a no-profit sport association with seat
in Guntramsdorf (Austria) with central register number ZVR-975251107.
Contacts: president@ultimatefederation.eu – Veltlinerstr. 1/13, A-2353 Guntramsdorf - +43 699 102 61 545