Background ultimate federation
18/10/2017

Call for bids for Ultimate Culture Camps 2018

Bids can be presented by national federations or affiliates with the support/approval of a national federation member of EUF.
 

Requirements

Introduction

This is the call for bids for the European Youth Ultimate Culture Camps (EYUCamps) for all Junior Players and if appropriate, for European Youth Ultimate Cups (EYUCups). The camp is mainly targeted for players between 14 and 17 years of age with at least one year of playing experience. Older Junior players may be accepted in agreement with the regional Camp Organizing Committee and EUF.
The EYUCup is adressed to National Teams. The divisions may vary from location to location.
The EUF Youth Committee has announced that in 2018 we plan to co-host regional “Youth Ultimate Culture Camps” for players to encourage grass roots development of young players throughout Europe. A number of national federations have expressed interest in hosting one of the 4-5 camps.
In order to support the national team development programs in 2018, the EUF can see regional U17 / U20 Men and Women National Team tournaments (EYUCups) with 2 - 3 countries happening on the Saturday and Sunday before or after the EYUCamp. This is to be a separate event which should use as many synergies as possible with the EYUCamp. Please define the region involved (countries, geographic area) in your proposal. To encourage international participation, please recommend locations easily reachable for a number of countries; ideally in a border region and not in the middle of a big country.
As we do not have a precedent for these camps we are open to your suggestions"
We are naming these events "European Youth Ultimate Culture Camps" to support the development of Ultimate at all levels of play and to emphasize the "multi-cultural" aspects of the camps. While Ultimate will be an important part of the camps - the emphasis is to encourage the social competence of the youth and the "Spirit of the game" on and off the field. The camps are to cover a certain European regional area; for this reason it may be necessary to conduct the camp in English. Depending on the participants, native speakers should be available to explain the drills and other concepts provided by the EUF trainer team. Please provide confirmation of support, participation and approval of your National Flying Disc Federation.

Time Line

Oct. 31st 2017:               Declaration of interest by host Federation
Nov. 15th 2017:              Bid complete, provisional budget
Bid Assignment:              Dec. 2017

Contact

All mails to be send to board@ultimatefederation.eu

Proposed Camp Length

Guideline: 3 - 5 full days - arrival for dinner on evening of day one – End after Lunch on Final day. National Team Regional Tournament (U17 / U20 Women and Men) if planned, on the weekend before or after the Camp..
Length to be determined based on the circumstances of the regions involved. Please explain the reasons or circumstances of your proposal. The goal is to allow U17 National Team players to participate in the camps AND play in the National Team Regional Tournament. As the camp will end with a hat tournament that all participants play in, a possible national team tournament is to start after the hat tournament is finished. The camp can include the opportunity for the camp participants to watch the national team games on Saturday and Sunday. Party with dancing and fun for both National Team players and camp participants on one evening. This is a win - win situation for everyone and the two groups can hang out together and enjoy the international Frisbeesport culture together!

Date

Target Date is mid-July to mid-August. Please explain the reason for any variations to this proposed date. Please note that the WJUC 2018 in Canada (U20 only) starts on the 26th of August.
Number of participants per Camp: It will be difficult to estimate the participation numbers this first Camp year. Nonetheless, please define the maximum number of participants that can attend based on the accommodation and food supply circumstances.

Venue

Number of fields per participant should be determined based on the following guide:
Camp: One field (100m x 70 m) per 60 Players.
National Team Tournament: One field (100m x 70 m) per 3 teams
Please provide the size and location of the fields included in your bid. Please provide a plan in case of rain (e.g. additional fields available, turf fields, etc.). Having all pitches on 1 site is an asset.
Please add a map of the venue (google maps preferred) and describe the grass quality.

Staff/Volunteers

Please plan enough Staff and Volunteers to manage the Camp and assure the safety of the participants and the program. Because the circumstances may be different at each camp please explain how the different requirements will be handled and the required personnel. The EUF will be using some camps to complete the Level One "Train the Trainer" certification process. The EUF will try to provide a qualified trainer as well as several support personnel to run the "Ultimate" part of the camp (alternative is ""qualified trainer"" from the host country). The "Ultimate" part of the camp will be 8 hours per day, divided in a morning and afternoon block, not necessary to be attended by the same persons. The remaining time should be planned and run by local personnel and will include "cultural" and other activities, such as sight seeing, fun stuff etc. The camp budget is to include accommodation and food for 2 EUF support personnel ("qualified trainers") and one support "trainer" (TtT participant) per 15 camp participants.
Local personnel should have a solid background in working with youth, good English knowledge and intermediate speaking level in the national language where the camp will take place. There must be at least 1 reference person for medical issues (First-Aid Certificate is recommended)

Accommodation

We see some good planning synergies if the EYUCamps and EYUCups are planned at the same location back to back. Accommodation must be provided for the camp participants AND, if planned, for the U17/ U20 National Team Tournament players. Same pricing per night for all participants! Price range for the various accommodations must be indicated in the budget.
Please include at least one low budget accommodation (floor space, camping, hostels,...).
Please add in the bid a google map link of the accommodation and the distance to the venue(s).

Food

Full-Board (breakfast, lunch and dinner) must be provided for the participants.
Drinking water must be available at each pitch.
Please indicate where and how you plan to provide meals and the expected cost.

Reachability

Indicate how the Camp location can be reached (distance to airports, public transportation system,...).
Having a Camp location, which minimizes the travelling costs for most participants is an asset. We are aiming for an international atmosphere at the camp, with participants and coaches of various countries. A camp location in a border region is preferred over a venue in the middle of a big country.
Social and cultural Events: "Please describe the plan for the social and cultural events. The basic idea is that, while one group has Ultimate activities in the morning, another group will have cultural or social activities - after lunch the other way around. Different evening programs should be offered for all age groups together and for a certain age group separately. One night should be the social event of the tournament with all participants, and if appropriate national team players celebrating together.
Regardless of the legislation in the organizing countries, the EUF Ultimate Culture Camp will follow a strict non-alcohol policy.

Gifts

A tournament gift per player is not necessary and should be considered only if covered by a sponsor.

Budget

The tournament basics (food, accommodation and fee) should be as low as possible to allow all interested players in the region to participate.
For the budget plan, please use the EUF template.
https://www.ultimatefederation.eu/media/about-euf/EUF_Budget_Template_4.0.xls
We want to make clear that people, who work hard on these events, should receive some reasonable payment, nevertheless management costs should be kept to a minimum and outlined in the budget
The Tournament Merchandising will be provided by a EUF Partner. Profits will be used to help finance the Camps.
Potential sponsoring deals made by the Camp Organizing Committee (COC) must be agreed with EUF.
The EUF committee wants to make sure, that it is able to get very clear visibility of all the costs, that costs are reasonable, and that we help make sure players don’t pay for things that they might prefer not to have if given the choice.