Background ultimate federation

EUC2019

Call for bids EUC2019

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Introduction

This is the call for bids for the European Ultimate Championship (EUC) in the divisions Open, Women and Mixed.

The EUF national teams Championship is played every 4 years. The last one was in Copenhagen in 2015.
The EUF Board has decided to hold the Masters divisions separate in time and location from the divisions without age limits. A call for bids for the masters division will be sent out separately.

The EUC 2019 will determine which nation will be the European Champion in the division Open, Women and Mixed.

Time Line:

Nov. 15th:                  Declaration of interest to host

Dec. 15th:                  Bid complete, provisional budget

Jan. 2018:                   Bid selection

Contact:

All mails shall be send to board@ultimatefederation.eu

Tournament length:

7 days from Sat. Evening (Opening Ceremony with opening game) to Sat. afternoon (all finals and medal ceremony)

Date:

Wished dates: Sat. Jul. 13th – Sat. Jul. 20th
Alternative Dates: the week before is preferred to the week after.
2019 will be a very crowded year with the ECBU2019 (probably in June), the Universiade (July 3rd- 14th – unclear if ultimate will be invited), WU24 2019, EYUC2019 (beginning of Aug.) additionally to the yearly EUCS.

Number of Teams:

Open ~ 24 Teams (17 in 2015)
Women ~ 20 Teams (19 in 2015)
Mixed ~ 20 Teams (18 in 2015)

Number of Players:

In the previous events the average number of players was 20-25/team.

Venue:

The absolute minimum are 12 WFDF-regular fields for 7 days of play.
In order to give some rest to the fields and to be able to react to weather conditions it is very recommended to have some extra fields. As a reference, the EUC2015 in Copenhagen had 24 fields with 68 teams.

A WFDF-regular field measures 100m x 37m + 5m restrain lines around it. WFDF-conform field size (90m x 33m + 3m restrain lines) is tolerated but should not be the standard. Please provide the size of the single fields in your bid.

Please provide a plan in case of rain (e.g. additional fields available, turf fields, etc.)

Football goals must be removed or protected, for the safety of the players. Having all pitches on 1 site is an asset.
At least 3 times during the week and on the final day there will be Showcase games, on a field with a grand stand for about 1000 persons. According to the latitude floodlight on the showcase field are necessary.

Please add in the bid a google map link of the venue(s) and describe the grass quality.

Staff/Volunteers:

Please consider a minimum of 36 Scorekeepers (each scoring 4 games out of 6 per day - at the EUC2015 there were about 48); max 4 Person in the core organization team; 2 persons per venue to manage infrastructure issues; 2 persons dedicated to the TV crew; 3-4 persons  in back office at the information booth, scheduling, volunteer management.

EUF will provide 3-6 persons to run the competition part of the tournament with the roles of Director of Competition, Tournament Ruling Group, Spirit of the Game Responsible. The EUF expenses must be considered in the Tournament Budget.
A TV Crew of about 6 persons will broadcast the event via live streaming.

2-3 Photographers and 2-3 Journalists/Editors must take care of updating the social media.

 

 

Accommodation:

Please indicate if you plan to offer a central accommodation and to organize a shuttle service.
If you organize an accommodation (e.g. camping near the fields) breakfasts must be provided for this accommodation.
At least 1 budget accommodation for about 200 players must be provided.

Please add in the bid a google map link of the accommodation and the distance to the venue(s).

Food:

Drinking water must be available at each pitch.
Lunch should be offered optionally. Dinner should be offered optionally with the accommodation package. 

Please indicate where and how you plan to provide meals and the indicative costs.

Reachability:

Indicate how the tournament location can be reached (distance to airports, public transportation system,…). 

Social Events:

The closing party for all players (about 1600) is on Friday evening.
Additional Events can be run on other days as well. The attendance is in general much smaller.
The EUF General Assembly will be also held during the tournament on an event-free evening.

Please shortly describe the plan for the social events.

Media Visibility and Live Streaming:

The first goal for a tournament organization must be that the customers (=the players) get what they came for: good regular fields, smooth organization of the competition.

EUF wants to stream from 2 pitches (as fall back just from 1) the entire event. The streaming requirements are:

·         20 Mbit/s Upload internet connection (the half for just 1 field)

·         1 Scaffold or TV Tower per field facing the grand stand, 15m from the sideline

·         1 Tend/Box for the TV Director and Broadcast equipment per field (if fields are close to each other it can be shared)

WLAN or DataSIMs and eventually mobile devices must be provided for live scoring on the fields.

Additionally please indicate if and how you plan to increase the tournament visibility (posters, flyers, advertisements, etc.) and which budget you reserve for this.

Gifts/Trophies:

Medals will be paid by EUF.

Spirit of the Game and Winner Trophies must be covered by the tournament budget or by sponsors.

A tournament gift per player is not necessary and should be considered only if covered by a sponsor.

Agreements with Sponsors and Merchandize Partners will be either done directly by EUF or in common agreement between the ToC and EUF

First Aid

First Aid-Kit must be available at the fields.
1 Ambulance including Medical staff and at least 1 physiotherapist per site are mandatory.
Please describe, which is your physiotherapy and medical plan.

Budget:

For the budget plan, please use the EUF template.
We want to make clear that people, who work hard on these events, should receive some reasonable payment, nevertheless management costs should be kept to the minimum.
The EUF committee wants to make sure, that it is able to get very clear visibility of all the costs, that costs are reasonable, and that we help make sure players don’t pay for things that they might prefer not to have if given the choice.

Introduction

This is the call for bids for the European Ultimate Championship (EUC) in the divisions Open, Women and Mixed.

The EUF national teams Championship is played every 4 years. The last one was in Copenhagen in 2015.
The EUF Board has decided to hold the Masters divisions separate in time and location from the divisions without age limits. A call for bids for the masters division will be sent out separately.

The EUC 2019 will determine which nation will be the European Champion in the division Open, Women and Mixed.

Time Line:

Nov. 15th:                  Declaration of interest to host

Dec. 15th:                  Bid complete, provisional budget

Jan. 2018:                   Bid selection

Contact:

All mails shall be send to board@ultimatefederation.eu

Tournament length:

7 days from Sat. Evening (Opening Ceremony with opening game) to Sat. afternoon (all finals and medal ceremony)

Date:

Wished dates: Sat. Jul. 13th – Sat. Jul. 20th
Alternative Dates: the week before is preferred to the week after.
2019 will be a very crowded year with the ECBU2019 (probably in June), the Universiade (July 3rd- 14th – unclear if ultimate will be invited), WU24 2019, EYUC2019 (beginning of Aug.) additionally to the yearly EUCS.

Number of Teams:

Open ~ 24 Teams (17 in 2015)
Women ~ 20 Teams (19 in 2015)
Mixed ~ 20 Teams (18 in 2015)

Number of Players:

In the previous events the average number of players was 20-25/team.

Venue:

The absolute minimum are 12 WFDF-regular fields for 7 days of play.
In order to give some rest to the fields and to be able to react to weather conditions it is very recommended to have some extra fields. As a reference, the EUC2015 in Copenhagen had 24 fields with 68 teams.

A WFDF-regular field measures 100m x 37m + 5m restrain lines around it. WFDF-conform field size (90m x 33m + 3m restrain lines) is tolerated but should not be the standard. Please provide the size of the single fields in your bid.

Please provide a plan in case of rain (e.g. additional fields available, turf fields, etc.)

Football goals must be removed or protected, for the safety of the players. Having all pitches on 1 site is an asset.
At least 3 times during the week and on the final day there will be Showcase games, on a field with a grand stand for about 1000 persons. According to the latitude floodlight on the showcase field are necessary.

Please add in the bid a google map link of the venue(s) and describe the grass quality.

Staff/Volunteers:

Please consider a minimum of 36 Scorekeepers (each scoring 4 games out of 6 per day - at the EUC2015 there were about 48); max 4 Person in the core organization team; 2 persons per venue to manage infrastructure issues; 2 persons dedicated to the TV crew; 3-4 persons  in back office at the information booth, scheduling, volunteer management.

EUF will provide 3-6 persons to run the competition part of the tournament with the roles of Director of Competition, Tournament Ruling Group, Spirit of the Game Responsible. The EUF expenses must be considered in the Tournament Budget.
A TV Crew of about 6 persons will broadcast the event via live streaming.

2-3 Photographers and 2-3 Journalists/Editors must take care of updating the social media.

 

 

Accommodation:

Please indicate if you plan to offer a central accommodation and to organize a shuttle service.
If you organize an accommodation (e.g. camping near the fields) breakfasts must be provided for this accommodation.
At least 1 budget accommodation for about 200 players must be provided.

Please add in the bid a google map link of the accommodation and the distance to the venue(s).

Food:

Drinking water must be available at each pitch.
Lunch should be offered optionally. Dinner should be offered optionally with the accommodation package. 

Please indicate where and how you plan to provide meals and the indicative costs.

Reachability:

Indicate how the tournament location can be reached (distance to airports, public transportation system,…). 

Social Events:

The closing party for all players (about 1600) is on Friday evening.
Additional Events can be run on other days as well. The attendance is in general much smaller.
The EUF General Assembly will be also held during the tournament on an event-free evening.

Please shortly describe the plan for the social events.

Media Visibility and Live Streaming:

The first goal for a tournament organization must be that the customers (=the players) get what they came for: good regular fields, smooth organization of the competition.

EUF wants to stream from 2 pitches (as fall back just from 1) the entire event. The streaming requirements are:

·         20 Mbit/s Upload internet connection (the half for just 1 field)

·         1 Scaffold or TV Tower per field facing the grand stand, 15m from the sideline

·         1 Tend/Box for the TV Director and Broadcast equipment per field (if fields are close to each other it can be shared)

WLAN or DataSIMs and eventually mobile devices must be provided for live scoring on the fields.

Additionally please indicate if and how you plan to increase the tournament visibility (posters, flyers, advertisements, etc.) and which budget you reserve for this.

Gifts/Trophies:

Medals will be paid by EUF.

Spirit of the Game and Winner Trophies must be covered by the tournament budget or by sponsors.

A tournament gift per player is not necessary and should be considered only if covered by a sponsor.

Agreements with Sponsors and Merchandize Partners will be either done directly by EUF or in common agreement between the ToC and EUF

First Aid

First Aid-Kit must be available at the fields.
1 Ambulance including Medical staff and at least 1 physiotherapist per site are mandatory.
Please describe, which is your physiotherapy and medical plan.

Budget:

For the budget plan, please use the EUF template.
We want to make clear that people, who work hard on these events, should receive some reasonable payment, nevertheless management costs should be kept to the minimum.
The EUF committee wants to make sure, that it is able to get very clear visibility of all the costs, that costs are reasonable, and that we help make sure players don’t pay for things that they might prefer not to have if given the choice.