Time Line:

Sept14th 2016:           Declaration of interest
Sept 29th:                   Bid draft complete, provisional budget
Oct 4th:                      Shortlist by EUF
Beginning of Nov:      Bid selection published

Contact:

All mails shall be sent to board@ultimatefederation.eu

Tournament length:

5 full match days + finals day; opening ceremony and match optional

Date:

Target Date is Jul. 31st-5th 2015.  As an alternative the week after can be considered sun-fri (Aug. 6th-11th) to avoid EUMCC (Masters) overlap.

Number of Teams:

There should be space for up to 40 teams

Number of Players:

In the previous events the average number of participants was around 25, including staff, guests and coaches. EYUC13 had ~1000 participants.

Venue:

Minimum 12 WFDF-conform fields (between 100m x 37m + 5m restrain lines, minimum 90m x 33m + 3m restrain lines around each field) are necessary. Please provide backup plan in case of rain (e.g. additional fields available, turf fields, etc.). 8 fields are needed for regular play, min 4 fields in reserve.
Football goals must be removed or protected, for the safety of the players.
Having all pitches on 1 site is an asset.
Having a grand stand for showcase games is an asset.
Please add in the bid a google map link of the venue(s) and describe the grass quality.

Staff/Volunteers:

Please consider 2 Person per field/game plus at least 6 persons to manage volunteers, fields, accommodation, social events, service coordination etc.
EUF supports the Tournament Organization Committee with 3 experienced Youth Event Coordinators, who need to get free lodging and food as all volunteers and their travel costs covered. Please consider the costs for these extra volunteers in your budget.
Medical staff and/or paramedics/physiotherapists and First Aid-material must be available at the fields. Fix ambulance at the fields is an asset.
Please describe your medical plan in your bid.

Accommodation:

Low budget (floor space, camping, hostels,…) accommodation must be offered for at least 200 participants.
Price range for the various accommodations must be indicated in the budget. Be prepared that teams or individuals may want to stay an extra day prior to/after event.
Please add in the bid a google map link of the accommodation and the distance to the venue(s).

Food:

At least breakfast and warm dinner must be provided.
Drinking water must be available at each pitch.
Please indicate where and how you plan to provide meals and the indicative costs.

Reachability:

Indicate how the tournament location can be reached (distance to airports, public transportation system,…).
If a shuttle service is necessary between accommodation and venue(s) indicate the planned costs and how it will be organized.
Indicate if you plan a pickup service from the next Airport / Train Station.
Having a tournament location which minimizes the travelling costs and so reduces the overheads of moving large groups of kids, is an asset. 

Social Events:

Opening ceremony on Sun/Mon evening including show case game.
Awards and closing ceremony on Fri/Sat afternoon.
Both of them will be run together with the EUF delegates.

Trading night and a farewell party should be considered. More social events are desirable. There will be some bye especially for the U17 teams, that could be filled with social/cultural events.
EUF like WFDF has a strict no-alcohol policy for all youth events (please refer to WFDF Bid Guidelines §4.5.H).

Please shortly describe the plan for the social events.

Media Visibility:

The first goal for a tournament organization must be that the customers (=the players) get what they came for: good regular fields, smooth organization of the competition.
Secondary EUF events can be used by local Ultimate associations to get a better visibility which should help getting sponsors and, on the middle term, new players.
Please indicate if and how you plan to increase the tournament visibility and which budget you reserve for this.
EUF will provide webspace under http://eyuc2017w.ultimatefederation.eu and usage of the EUF online scoring system.

Gifts/Trophies:

Medals will be provided and paid by EUF. Spirit of the Game and Winner Trophies must be covered by the tournament budget or by sponsors.
A tournament gift per player is not necessary and should be considered only if covered by a sponsor.

Budget:

Tournament costs to the individual player including travel costs will be a central criterion for bid selection. We want to enable all interested teams to attend and not to exclude anyone for cost reasons.
As a reference consider that the previous EYUC had a “cost to player” of about 250€, including budget accommodation, food (HB), player’s fee and share of the team fee. For the budget plan, please use the EUF template.
We want to make clear that people, who work hard on these events, should receive some reasonable payment, nevertheless, being a youth competition, management costs should be kept to the minimum.
The EUF committee wants to make sure that it is able to get very clear visibility of all the costs; that costs are reasonable, and that we help make sure players don’t pay for things that they might prefer not to have if given the choice.

Host Eligibility:

All bids must include a description of the relationship of the bid committee with the National Federation (NF). 
If the bid committee is not directly affiliated with the NF, the final bid must include a letter of endorsement from the NF.
The NF does not necessarily have to be involved with the planning of the event, but they must be aware of and support your intentions.
No bid can be accepted without this documentation.